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| Why HR asks for three months salary slip and compensation breakup |
It was Friday. I reached my office and when I logged in to my laptop, I
saw a ping notification from my manager asking me to call him urgently.
As I had just reached the office I decided to call him after checking my emails.
After about 5 min or so I received a call from him and he asked me to provide the salary-related documents of one candidate. I was not sure which candidate he was talking about as I was unable to recognize him so I told him that I need to check. He told me that he was my candidate as he was offered by me and that he wants his last CTC breakup.
I checked in my system and came to know that I had hired that candidate almost 1.5 years back and the hiring was sourced through a "Vendor".
I was checking my mailbox and folders for more details and the relevant documents when the All India Recruitment Head called me with the same question,
"Is this your candidate",
"Yes", I said.
"Send me his last three months salary slips, and CTC break up".
I told him that I have submitted all the documents that I had collected at the time of his joining to my manager a few mins back and I am still searching for his last CTC break up.
Over that, he suggested asking the candidate to resend it.
I contacted the candidate and after about an hour, I received his last CTC break up. I forwarded it to my colleague and India Recruitment Head immediately and was just feeling relaxed.
But sometime later I was asked to join a conference call with my Manager, C&B Head (Compensation and Benefits) and India Recruitment Head. The moment I joined the call, the first question to me was "Is this your candidate, you have hired him through "Vendor" and given him a 60% hike on his last CTC, the CTC amount you have mentioned in the HR evaluation sheet does not match with the CTC break up provided by the candidate" why is it different?
I was totally blank as it was very shocking to me. I have never provided any false details to the best of my knowledge. I said: "I am not aware of what are you talking about, It will never happen that I will mention wrong CTC figures on my evaluation sheet or provide false details to management, I need to investigate". I requested to share the PDF copy of the evaluation sheet to check it myself. They all agreed and gave me a day to revert on the same.
I had a talk with my manager and he told me that the case was picked up in audit and the auditor found a guff-up, so I better provide an explanation on why I gave 60% hike on the last CTC and why the CTC amount was mentioned wrong in evaluation sheet". He also warned me that If I fail to provide a genuine explanation, I may lose my job.
He further said, "We all trust you and have no doubt about your professionalism, but for that, you need to prove it. In case you have given him a 60% hike then there should be some reason, think and think again".
Meanwhile, I received all the documents in my mailbox.
That day I also had a lot of other work to complete plus I had organized a recruitment drive the next day. Keeping all that stuff aside, I started evaluating and inspecting the documents.
I knew I had not cheated anyone nor had I taken any commission from the vendor. But I was not able to remember what had happened 1.5 years before with the candidate and what conversation I had with the candidate at that time.
I spoke with the candidate to understand why he had not submitted the CTC breakup document along with salary slips and is there any additional amount he was getting from his last company. But nothing helped.
I was sure something is missing. I started checking my notes, my comments on the evaluation sheet, started analyzing salary slips, checked each and every component in it. And In the salary slip, I found one component in the debit column as "Loan Repay", and in an evaluation sheet there was a note "Candidate has borrowed a loan from the company". And I remembered the candidate told me that his take-home salary was high but he had taken the loan from the company so the company was deducting a certain amount from his salary as an installment.
That time the business was making escalations because the offer was not released so I prepared the offer without CTC breakup. I calculated his CTC figures based on his salary slips adding his loan deduction as well. I immediately contacted my manager to tell him what had happened. And I explained the same thing to the other stakeholders who were present in the call. And in this way, the matter solved.
Not waiting for CTC break up was my biggest mistake which had put me in a situation where I could have lost my job.
I hope this clears the question of why HR asks for the last three months' salary slip and latest CTC breakup because no recruiter can make out the CTC figures just looking at the salary slips.
Salary slip is also a proof of salary when compared with CTC breakup and it also provides information on any extra component which candidate is getting like project bonus, project incentives, language incentives, shift allowance, etc, such components are usually found missing in the CTC breakup document.
As I had just reached the office I decided to call him after checking my emails.
After about 5 min or so I received a call from him and he asked me to provide the salary-related documents of one candidate. I was not sure which candidate he was talking about as I was unable to recognize him so I told him that I need to check. He told me that he was my candidate as he was offered by me and that he wants his last CTC breakup.
I checked in my system and came to know that I had hired that candidate almost 1.5 years back and the hiring was sourced through a "Vendor".
I was checking my mailbox and folders for more details and the relevant documents when the All India Recruitment Head called me with the same question,
"Is this your candidate",
"Yes", I said.
"Send me his last three months salary slips, and CTC break up".
I told him that I have submitted all the documents that I had collected at the time of his joining to my manager a few mins back and I am still searching for his last CTC break up.
Over that, he suggested asking the candidate to resend it.
I contacted the candidate and after about an hour, I received his last CTC break up. I forwarded it to my colleague and India Recruitment Head immediately and was just feeling relaxed.
But sometime later I was asked to join a conference call with my Manager, C&B Head (Compensation and Benefits) and India Recruitment Head. The moment I joined the call, the first question to me was "Is this your candidate, you have hired him through "Vendor" and given him a 60% hike on his last CTC, the CTC amount you have mentioned in the HR evaluation sheet does not match with the CTC break up provided by the candidate" why is it different?
I was totally blank as it was very shocking to me. I have never provided any false details to the best of my knowledge. I said: "I am not aware of what are you talking about, It will never happen that I will mention wrong CTC figures on my evaluation sheet or provide false details to management, I need to investigate". I requested to share the PDF copy of the evaluation sheet to check it myself. They all agreed and gave me a day to revert on the same.
I had a talk with my manager and he told me that the case was picked up in audit and the auditor found a guff-up, so I better provide an explanation on why I gave 60% hike on the last CTC and why the CTC amount was mentioned wrong in evaluation sheet". He also warned me that If I fail to provide a genuine explanation, I may lose my job.
He further said, "We all trust you and have no doubt about your professionalism, but for that, you need to prove it. In case you have given him a 60% hike then there should be some reason, think and think again".
Meanwhile, I received all the documents in my mailbox.
That day I also had a lot of other work to complete plus I had organized a recruitment drive the next day. Keeping all that stuff aside, I started evaluating and inspecting the documents.
I knew I had not cheated anyone nor had I taken any commission from the vendor. But I was not able to remember what had happened 1.5 years before with the candidate and what conversation I had with the candidate at that time.
I spoke with the candidate to understand why he had not submitted the CTC breakup document along with salary slips and is there any additional amount he was getting from his last company. But nothing helped.
I was sure something is missing. I started checking my notes, my comments on the evaluation sheet, started analyzing salary slips, checked each and every component in it. And In the salary slip, I found one component in the debit column as "Loan Repay", and in an evaluation sheet there was a note "Candidate has borrowed a loan from the company". And I remembered the candidate told me that his take-home salary was high but he had taken the loan from the company so the company was deducting a certain amount from his salary as an installment.
That time the business was making escalations because the offer was not released so I prepared the offer without CTC breakup. I calculated his CTC figures based on his salary slips adding his loan deduction as well. I immediately contacted my manager to tell him what had happened. And I explained the same thing to the other stakeholders who were present in the call. And in this way, the matter solved.Not waiting for CTC break up was my biggest mistake which had put me in a situation where I could have lost my job.
I hope this clears the question of why HR asks for the last three months' salary slip and latest CTC breakup because no recruiter can make out the CTC figures just looking at the salary slips.
Salary slip is also a proof of salary when compared with CTC breakup and it also provides information on any extra component which candidate is getting like project bonus, project incentives, language incentives, shift allowance, etc, such components are usually found missing in the CTC breakup document.
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